How to add additional information to your presentation

PowerPoint 2016

The presentation should minimize the amount of information, but give a comprehensive representation of it. However, for the discussions you may need additional information that will bloat your presentation. Fortunately, there are other ways than adding those information to the slides.

PowerPoint proposes several different ways, how to deal with additional information in the presentation. You can:

To add some detailed information to your presentation, it is necessary to make:

Presented view of detailed information

Link in the slide with totals to the slide with detailed information

Finishing of the presentation before the additional slides with detailed information will appeared (this step isn't necessary, even if the detailed information is in the presentation).

To do that, follow next steps:

   1.   Make a presented view of detailed information:

Note: If you would like to return to the slide with totals, you can:

   2.   Create a slide with totals and put anywhere a link to the detailed information:

   2.1.   Add any shape or text box with any text for link.

   2.2.   Right-click on the object (shape or text box), select Link in the popup menu and then click Insert Link...:

   2.3.   In the Insert Hyperlink dialog box:

Choose Place in This Document in the Link to group

Select the slide with detailed information in the Select a place in this document list:

If you want, you can insert a screen tip using the ScreenTip... button

Click OK.

Now you will see the link in the Normal view:

Note: When you will show the presentation, this link can be activated by clicking on it, without Ctrl+Click.

   3.   If you choose the creating link for returning to the totals, do the following:

   3.1.   Create a shape or text box with text in the slide with detailed information:

   3.2.   Create a link to the slide with totals:

See also this tip in French: Comment ajouter des informations supplémentaires à votre présentation PowerPoint.

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How to add additional information to your presentation

The presentation should minimize the amount of information, but give a comprehensive representation of it. However, for the discussions you may need additional information that will bloat your presentation. Fortunately, there are other ways than adding those information to the slides.

How to work with hidden slides

Sometimes you have no time to finish the slide or find at the last moment that it isn't important for this presentation. On this occasion, you can save your presentation to a different file, delete the slide, and use the backup file later. However, you will not have all the notes, highlights, and drawings you made during the presentation. Instead, you can hide the slide and have all the information in one place.

How to present your PowerPoint presentation online using the Office Presentation Service

In addition to PowerPoint itself, Microsoft proposes Office Presentation Service that can help you to present you PowerPoint presentation online to the Internet audience. This service is free and requires only to create a Microsoft account, and you will not need any additional programs or services such as WebEx or GoToMeeting, etc. This feature was known as the 'presentation broadcast service' in the previous versions of PowerPoint.